AFTER MONTHS OF COMPLAINTS FROM REPRESENTATIVES SIGAFOOS AND CHEVALIER, YAVAPAI COMMUNITY COLLEGE GOVERNING BOARD ADMINISTRATIVE SUPPORT STAFF BEGINS PROVIDING MORE DETAILED WRITTEN MINUTES

Representative Sigafoos lauds administrative staff for the improvement

It’s been a year or more since Representatives Ray Sigafoos and Paul Chevalier raised concerns about the incomplete minutes of the District Governing Board meetings.  The initial response to their concerns from some Governing Board members and others was that videotapes being made of a Board meeting were sufficient as a record and detailed written minutes were unnecessary.

Former Third District Representative Paul Chevalier

Representative Ray Sigafoos

The stripped down minutes had suddenly appeared months ago represented a significant change from more than a decade when detailed written minutes of Governing Board meetings were prepared. This was the case  even though for several past years the meetings were videotaped.

However, it became clear upon close inspection over a period of months that the videotape of Board meetings was sometimes less than complete.  Problems cropped up with the sound tracks, especially when microphones were accidentally turned off or not working, and what was said was lost. It soon became clear that more detailed minutes were was necessary. 

However, the change in the approach to preparing minutes in greater detail was not made until the January 2023 meeting. The long delay in response to the representatives concern,  it is believed, was due in part to a staffing issue.

Regardless of the reason, finally, the concerns expressed by Mr. Sigafoos and Mr. Chevalier about the absence of detailed minutes of District Board meetings is being met.

You may view Mr. Sigafoos congratulating the Community College administrative staff on their efforts to begin producing more detailed written minutes of Board meetings by clicking here.